Product updates

What’s new

Rencore Governance ships continuously, about 10 times a day. Follow new governance for Digital Workplace, AI & Agents, and Apps, Automation and BI as it lands, newest first.

Rencore Governance release highlights in motion: the inventory lists Microsoft 365 object types, Planner newly added, and Claude and ChatGPT in preview, while release cards arrive for a new feature, an improvement and a fix; the view then switches to the Rencore app in Microsoft Teams, where two Teams App updates arrive beside a guest review.

20th December 2024

Features

2
  • Automation

    Remove file versions with automations

    A new automation action removes all versions of a file.

  • Settings

    More design options for email templates

    Email templates offer more ways to match your brand. Place your logo in one of several positions or leave it out, and add colored header and footer banners in the thickness you choose.

Fixes

4
  • ReportsYou can add a new category while you create or edit a report.
  • ScanningEntra ID client secrets inherit their scan interval as configured.
  • AutomationPlaceholder handles in the automation builder keep the value you pick.
  • InventoryAutomationWhen an automation removes a file sharing, the inventory reflects the change.

5th December 2024

Features

1
  • Inventory

    Locked site collections inventory

    A new Locked Site Collections inventory in the SharePoint service lists the site collections whose status is Locked.

28th November 2024

Features

1
  • Automation

    Incomplete status for automation runs

    Runs that skipped one or more actions show the status Incomplete. A new warning message column names the skipped action and the reason.

Fixes

2
  • InventoryMailboxes show their last activity date.
  • InventoryFlows in the inventory list the SharePoint lists and sites they connect to as related objects.

22nd November 2024

Features

1
  • AutomationReports

    Trigger automations for many rows

    Select one or more rows in a report or policy data grid, then choose Trigger automation(s) in the grid header. The menu lists the manual automations that fit the object type.

Fixes

1
  • SettingsReset to Default in the mail settings restores the default email template.

14th November 2024

Highlight

See what you own and belong to in the Rencore app in Microsoft Teams, now in preview

The Rencore app in Microsoft Teams gains a My Objects page, in preview. It shows people their ownerships and memberships, grouped by Microsoft 365 service. Admins turn the page on in Rencore Governance and choose which services it shows.

  • Ownerships and memberships in one place
  • Grouped by Microsoft 365 service
  • Admins decide which services appear

Features

1
  • Reviews

    Your email templates in access reviews

    Access reviews can send their emails with your custom email templates, including your header, footer, and logo. Choose the template in the settings step of the review builder.

Fixes

3
  • AutomationIn the automation builder, new actions show their title and type, and placeholders remain editable after you save an action.
  • ProvisioningProvisioning supports team and site names with Asian language characters and other special characters.
  • ProvisioningProvisioning requests add external users as members of the new team or site.

25th October 2024

Features

3
  • Automation

    Object IDs in automation run history

    The run history of an automation shows the ID of the object behind each run, such as a user ID or group ID. You can filter by it, and data grid exports include it.

  • Inventory

    Co-owners for canvas apps

    Power Apps canvas apps gain co-owner users and co-owner groups as related objects. The new relations are available on the Configure Objects page.

  • Automation

    More relations in automations

    Automations can use the owners and members of Teams channels, and the owners and run-only users of Power Apps.

17th October 2024

Improvements

2
  • Automation

    Stop automation runs in bulk

    Select several runs on the details page of an automation and stop them in one step.

  • Teams App

    Consistent drop-down menus

    Drop-down menus in the Rencore app in Microsoft Teams look and behave the same way throughout, including in request forms.

Fixes

1
  • Teams AppApproval requests in the Rencore app open with their full details.

5th October 2024

Improvements

2
  • General

    Faster loading after sign-in

    Workspaces, environments, and dashboards in Rencore Governance load quickly after you sign in.

  • Teams App

    Quicker people picker

    The people picker in the Rencore app in Microsoft Teams returns matching people faster when you type a name.

Fixes

1
  • SettingsDates and times follow a default format when your profile has none set.

20th September 2024

Improvements

1
  • Reports

    Data range for logic previews

    The logic step of Report Builder lets you choose how much data the preview uses, as the visualization step does. Smaller previews load faster.

Fixes

2
  • Teams AppProvisioningWorkspace requests check that a required sensitivity label is chosen and that selected external users are active.
  • SettingsWorkspace and environment appearance settings apply throughout Rencore Governance.

13th September 2024

Improvements

1
  • Teams App

    Quicker start for the Rencore app

    The Rencore app in Microsoft Teams opens faster and moves between pages more quickly.

Fixes

2
  • Teams AppProvisioningWorkspace requests show the Channels and Apps step only when the template allows it.
  • ProvisioningCustom PnP templates respect a disabled Microsoft 365 group welcome message.

31st August 2024

Highlight

Provision Viva Engage communities from the Rencore app in Microsoft Teams, now in preview

Provisioning now covers Viva Engage communities, in preview. Admins set up community templates in the provisioning template builder. Employees then request a community from the Rencore app in Microsoft Teams, with its name, description, visibility, owners, and members.

  • Viva Engage communities next to teams and SharePoint sites
  • Name, description, visibility, owners, and members set in the request
  • Community templates built in the provisioning template builder

Features

3
  • Provisioning

    Multi-geo provisioning

    Teams and SharePoint workspaces are created in the data location of the person who requests them, for tenants with several data locations. In preview.

  • Provisioning

    Preselected sensitivity labels

    Templates can offer requesters a chosen set of sensitivity labels. One template then covers more cases, so you need fewer templates. In preview.

  • Teams AppProvisioning

    Template guidance for requesters

    In the Rencore app in Microsoft Teams, a details sidebar shows the properties of each template. Admins add company guidelines as rich text, with links to training or internal documentation. The template library and request form open as full pages. Guidelines and full pages are in preview.

Improvements

5
  • ProvisioningAutomation

    Error alerts by email

    Owners and admins in Rencore Governance get an email when a provisioning request or an automation runs into an error.

  • InventoryScanning

    Scan interval indicator

    On inventory details pages, an icon with a tooltip marks properties whose scan interval differs from their parent object. You see at a glance how current each value is.

  • Scanning

    Independent scans

    Exchange and Power Platform scans run independently of each other.

  • Inventory

    Links to Power Platform environments

    Power Apps and Power Automate environments in the inventory link straight to the environment at Microsoft.

  • Reports

    Faster report cloning and previews

    Cloning a report and creating its preview take less time.

Fixes

4
  • DashboardsThe dashboard switcher is available on every dashboard, so you can move to another one.
  • InventoryTrend charts on inventory details pages open on the last 30 days.
  • AutomationThe status filter for automation runs lists all run states.
  • ReportsReport exports include the related object property you select.

16th August 2024

Improvements

2
  • Provisioning

    Provisioning within Microsoft rate limits

    Provisioning manages Microsoft throttling, so requests submitted close together are processed in turn.

  • Teams App

    Quicker Rencore app in Teams

    The Rencore app in Microsoft Teams loads faster, including when you switch between workspace tabs.

30th July 2024

Features

1
  • Settings

    SMTP sender display name

    Custom mail settings for an SMTP server include a sender display name, so system emails arrive under the name you choose.

Fixes

1
  • ProvisioningAutomationTeams provisioning forms provide the sensitivity label display name as a data placeholder.

18th July 2024

Features

1
  • Inventory

    Last successful sign-in for users

    Users in the inventory carry a new Last Successful Sign-In property. It records only sign-ins that succeeded, so failed attempts such as a wrong password are left out.

Improvements

1
  • ReportsPolicies

    Clearer export column names

    Policy and report exports use the same column wording as Rencore Governance, so exported files are easy to read on their own.

Fixes

1
  • InventorySharePoint site collections show their sensitivity label by its display name.

3rd July 2024

Improvements

2
  • Provisioning

    Faster workspace provisioning

    Provisioning creates teams and SharePoint team sites in significantly less time.

  • Reports

    Preview size in Report Builder

    Pick how much data the visualization preview uses in Report Builder. Smaller samples load faster, and larger ones give you more room to test a visualization.

Fixes

3
  • PoliciesPolicy exports include the site address in their Web URL column.
  • ProvisioningProvisioning notifications use the email template you select.
  • ScanningExchange mailbox scans follow a daily scan interval when you set one.

13th June 2024

Improvements

1
  • ScanningInventory

    Every object type from the first scan

    After you connect a tenant, the first scheduled Microsoft 365 scan brings every Microsoft 365 object type into the inventory.

Fixes

1
  • ProvisioningProvisioning with a sensitivity label applies the label to the new workspace.

2nd June 2024

Highlight

Find Power Apps shared with everyone in your tenant

Power Apps in the inventory have a new property, Shared with Everyone in Tenant. It shows whether all users of your tenant can view an app. The new policy Power Apps shared with Everyone flags these apps as violations. The inventory also includes Power Apps shared with the Everyone group of your tenant.

  • See which apps all users in your tenant can view
  • Flag broadly shared apps with a ready-made policy

Features

1
  • Automation

    Rerun automation runs

    You can rerun an automation run from the automation details page.

Improvements

4
  • Inventory

    Entra ID naming

    The Azure AD service now carries its current name, Entra ID.

  • Inventory

    Clearer object names

    Object types have shorter names and clearer descriptions. For example, SharePoint Site Collection is now Site Collection, and License is now Subscription.

  • Inventory

    Separate sign-in dates

    Users have separate properties for their last interactive and last non-interactive sign-in.

  • PoliciesReports

    Expired sharings left out

    Policies and reports on SharePoint and OneDrive file sharings leave out sharings whose expiration date has passed.

Fixes

4
  • AutomationURL placeholders, such as the site URL of a team, appear as clickable links in automation emails.
  • ProvisioningName prefixes and suffixes built from placeholders apply to provisioned workspaces.
  • ReviewsAccess reviews for Teams list all channels and members.
  • ProvisioningProvisioning enforces the minimum number of owners set in a template.

28th April 2024

Improvements

1
  • Settings

    Faster virtual environments

    Creating and updating virtual environments takes less time.

Fixes

3
  • ConsentRepairing consent updates the affected services.
  • ScanningReviewsScans pick up changes to SharePoint file and folder permissions for access reviews.
  • InventorySharePoint site collections show their last modified date in the inventory.

28th March 2024

Highlight

Set group options and custom site URLs in provisioning templates

Teams and SharePoint provisioning templates have new settings for the Microsoft 365 group behind each new workspace. Teams templates set the group mail nickname, and both hide the group from Outlook, and turn off the welcome message for new members. A custom site URL can replace the address Microsoft generates, built from placeholders such as the date and a consecutive number.

  • Set the Microsoft 365 group mail nickname from the template
  • Hide new groups from Outlook and skip the welcome message
  • Build site URLs from dates and a consecutive number

Improvements

3
  • AutomationProvisioning

    Change context in provisioning

    In provisioning advanced mode, automations can use the Change context action to run steps for related users. The action now states that the actions inside it run once for each selected object.

  • InventoryPolicies

    License usage in percent

    Subscriptions have two new properties, Units consumed in percent and Units unused in percent. Use them in policies and reports to find subscriptions close to capacity.

  • GeneralConsent

    Environment issues in one place

    The banner at the top of the page opens a sidebar that lists environment issues, such as missing consent, with buttons to solve them.

Fixes

4
  • ReviewsAccess reviews for a SharePoint site collection can assign its owners as reviewers.
  • ScanningScans move through their finalize phase faster.
  • ReportsDashboardsReport Builder totals data size fields, and shared dashboards and reports follow your time zone settings.
  • ScanningInventoryUser scans record the Account enabled property of each user.

24th February 2024

Highlight

Review SharePoint access granted through SharePoint groups

Access reviews for SharePoint now show permissions assigned to SharePoint groups, next to those of individual users and security groups. The review follows how each site collection manages access, whether through its Microsoft 365 group or its own SharePoint groups. Reviewers see who can reach sites, libraries, folders, and files. New icons make each object type easy to tell apart.

  • See access granted through SharePoint groups
  • Review permissions on files and folders next to site access
  • Tell object types apart with new icons

Improvements

5
  • Settings

    Sender name for custom SMTP

    Emails sent through your custom SMTP service show your sending email address as the sender name.

  • Settings

    AED currency

    Currency columns can now show values in United Arab Emirates dirham (AED).

  • Automation

    Cleaner automation exports

    Exported automations leave out email addresses entered in Send email actions. Placeholders for email addresses stay in the file.

  • Inventory

    Clearer scan dates

    The details page of an object explains its scan dates. Last scan update shows when a scan last changed the object, and Initially scanned shows when a scan first found it.

  • Teams AppProvisioning

    Better people picker

    The people picker searches by email address and hides people you already picked.

Fixes

3
  • SettingsThe monthly costs CSV import updates the cost values of your subscriptions.
  • ScanningInventoryScans update client secrets and group members in the inventory.
  • PoliciesThe risky sign-ins policy refreshes its results with each scan.

2nd February 2024

Improvements

3
  • General

    Help center opens the docs

    The Help center button takes you straight to the Rencore Governance knowledge base.

  • Automation

    More automation placeholders

    The automation builder offers more user relations as placeholders. They include the Microsoft 365 groups a user owns or belongs to, their teams, and the Power Automate flows they own.

  • Scanning

    Consistent file scans

    Initial scans of SharePoint and OneDrive files use Microsoft Graph for more consistent file data.

Fixes

3
  • InventoryUser registration credentials show the authentication methods set in Entra ID.
  • AutomationAutomation runs filter by status on the automation details page.
  • PoliciesReportsFilter conditions in the builders keep their settings when you change their values.

You’ve reached the start of 2024.

Earlier releases are on the 2023 page.